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Which records should I keep for my Federal Grant record retention requirements?

Last Updated: Oct 09, 2016 10:50AM EDT
The main type of records to retain include
  • Financial records
  • Procurement records
  • Real property and equipment records
  • Other types of records, such as Indirect Cost rate proposals and program reports
  • Evidence of Sub-recipient monitoring
  • Evidence of suspension and debarment compliance
  • Various program records that support program accomplishments and reporting
  • Evidence of contract provisions compliance for both the Grantee and (if applicable), the Sub-grantees and contractors
  • Indirect Cost rate proposals and cost allocation plans
  • All other records that may be pertinent to the Award, such as cost-shared documentation and other compliance records.

Generally, the Federal Grant recipient is required to retain these records for three years from the date of submission of the final expenditure report. Please note,this is simply a general rule. 

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